So much of the move depends on a quality packing service, so read on to learn about step-by-step guides for office furniture removals and packing!
Personal Preparation: Start by having each staff member pack up his or her own workstation. Provide them with sturdy cardboard boxes and ask them to pack all the contents of their drawers and cupboards. You’ll also need to pack up all the contents in your shelves, bookcases, storage or filing cabinets. This should be done to avoid anything falling out when inside the moving van and causing irreparable damage to your furniture. It might be a good idea to pack all your personal belongings, like framed photographs, diplomas, painting separately so they are kept safe and don’t get mixed up with the other boxes during the office moving. It’s imperative not to try and pack PCs as they should be wrapped in protecting covering and cushioned with bubble wrap. If just placed in a box. It’s likely they will break due to insufficient cushioning.
The Moving Checklist: Creating a moving checklist is vital and this will help you decide which moving service you’re going to hire. For small moving you could select the man and a van option and that way you could pack everything on the safe and reliable moving van and have it delivered to your new premises by a qualified and experienced driver. For larger moving, you may need to hire a full moving service, which will include packing services and handy movers proficient at carrying out safe furniture moving.
The Labelling: Labelling all boxes and items is also key to an effective office move. Make sure all employees clearly label their own boxes with their names, so they can be placed directly at their new workstations without delay. Use a color coded system and shade in each area of your new office on a drawing plan. Give the drawing of the offices to the professional movers and a copy to each of your employees.
Don’t forget to keep a copy for yourself as you’ll want to make sure the moving company is placing everything in its rightful place, be it the conference room or your office! Remember to be ready once the movers arrive. Have everything boxed, wrapped and labeled. That way the professionals can just load up the moving truck and get your moving completed in record time.
Don’t Forget the Electronics: Remember before moving heavy and specialised office equipment like photocopy machines or large scanners, ask the manufacturer to prepare it and pack it for moving if possible. Damage to an expensive item like this could set you back a small fortune and also disrupt working days.
Extra office moving tips:-
- Newspaper ink can stain items such as lampshades and china, so use packing paper instead.
- Communicate to your employees when and where the company is moving.
- Determine where items will go in the new office and where equipment will be installed.
- Notify any clients of change of address.
- Contact all service providers such as utilities and internet service – make sure new service providers are aware of installation dates for phone lines, internet, etc.
- Make a schedule and figure out what items should be packed first and last. What items are necessary for basic company function?
- Use a digital or cell phone camera to take pictures of how complicated wiring (computer cords, speak wires) is hooked up. Be sure to use plenty of light and careful focus so the pictures will be clear. Print each picture and put it in the top of the box holding the item. This will make hooking up the items in your new place much easier.
- Wrap each cord carefully with cable organizers, heavy twist ties or heavy rubber bands. Never throw unwrapped cords into boxes – they get tangled and caught on other items.